For purposes of this Privacy Policy, the terms “we,” “us,” “our”, “FLSCon” and “FantaSci” refer to the FantaSci Literary Society and all other affiliates of the FantaSci Literary Society. “You” and “your” refers to you, as a user of our website. The purpose of this Privacy Policy is to disclose to you what information we may collect, how we may collect it, with whom we may share it, and certain other matters related to such information, including the choices you have regarding our collection of information and our use and disclosure to other parties of information we may have collected from you.

The FantaSci Literary Society is Committed to Protecting Your Privacy

By using our website at https://flscon.org or other FantaSci Literary Society owned websites (“Site”) and accepting our Website Terms of Service, you consent to our collection and use of your personal information. If you do not agree to these terms, please do not access or use this Site. This Privacy Policy applies to individuals and we reserve the right to change this Privacy Policy, along with related procedures, at any time.

We use the information we collect about you to facilitate commercial transactions and to provide you with a more personalized experience. We have created this Privacy Policy in order to demonstrate our firm commitment to protecting the privacy of all of our customers and visitors. The following Privacy Policy discloses the information-gathering and dissemination practices and policies of Comic-Con International.

Except as otherwise discussed in this Privacy Policy, this document only addresses the use and disclosure of information we collect from you online. For some services, we collect and transfer personal information to third-parties assisting with online registration or other event or website issues. Please read the following to learn more about our data collection policies and practices.

By giving us such information, you will need to consent by using it in the manner described in this policy.

If you do not consent you may choose to not use our website.

1. Information We Collect

When you register for our convention, we collect your name, email address, mailing address, and phone number, along with payment information to process your membership. If you submit programming proposals or volunteer applications, we collect relevant contact information and details about your interests and availability. We also collect accessibility needs, dietary restrictions, and emergency contact information when you provide them. When you sign up for our newsletter or contact us, we collect the information you choose to share. Our website automatically collects usage data including your IP address, browser type, and pages visited through cookies and similar technologies. We may also take photos and videos at the convention for promotional purposes.

2. How We Use Your Information

We use your information to process registrations and payments, coordinate programming and volunteers, and send you event updates and newsletters. This information helps us provide requested accommodations, improve our website and services, and comply with legal requirements. We analyze usage data to enhance your experience and ensure the smooth operation of our convention.

We may share your name and email address with other science fiction and fantasy conventions in our community. You can opt out of this sharing by emailing us at [admin email]. We share information with service providers who help us operate, including payment processors, email services, website hosting companies, and analytics providers. These providers are required to protect your information and use it only for the services they provide to us. We may disclose your information when required by law, in response to legal requests, or to protect the safety and rights of our attendees and organization. We may also share information in connection with business transfers such as mergers or acquisitions, or for other purposes with your explicit consent. We do not sell your personal information.

4. Your Rights

You have the right to access, update, or delete your information, though we may need to retain certain records for legal or operational purposes. You can opt out of marketing emails using the unsubscribe link in every email, and you can opt out of having your information shared with other conventions by contacting us. You can manage cookies through your browser settings, though disabling them may limit website functionality. Virginia residents have additional rights under the Virginia Consumer Data Protection Act (VCDPA), California residents have rights under the California Consumer Privacy Act (CCPA), and EU/UK residents have rights under the General Data Protection Regulation (GDPR). To exercise any of these rights, contact us at [email].

5. Children Under 13

Our convention welcomes attendees of all ages, but parents or legal guardians must complete registration for children under 13. We do not knowingly collect information from children under 13 without parental consent. If we become aware that we have collected such information, we will delete it promptly.

6. Security and Data Retention

We use reasonable security measures including SSL encryption and restricted access controls to protect your information. However, no transmission or storage method is completely secure, and we cannot guarantee absolute security. We retain your information as long as needed for convention operations, legal compliance, and historical records, though you can request deletion at any time subject to our legal retention requirements.

7. Cookies

Our website uses cookies for essential site functionality, to remember your preferences, for analytics purposes, and for marketing. These technologies help us understand how visitors use our site and improve your experience. You can control cookie settings through your browser, though this may affect how our website functions.

8. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with a revised “Last Updated” date. We will notify you of material changes by email or through a prominent notice on our website. Your continued use of our services after changes are posted constitutes your acceptance of the updated policy.

9. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, please contact us at:

FantaSci Literary Society/FantaSci Literary Society Convention
Email: president@flscon.org
Address: 3309 Barcelona Court, Virginia Beach, VA 23452
Phone: (757) 272-2598

For privacy-related requests such as access, deletion, or opt-out requests, please include “Privacy Request” in your email subject line.